JiTpro — short for Just-in-Time Procurement — helps small and mid-sized general contractors gain early, disciplined control of the procurement process to ensure "Just-in-Time" delivery of all products, materials, and services required to bring a project to completion on-time and within budget.
Project delays don’t begin in the construction phase — they begin the moment the project is handed off to the builder. Long before the first shovel hits the ground, the contractor steps straight into the Transition Gap: the space between design and construction where the project is expected to move forward even though the information needed to build it is still incomplete.
In a perfect world, contractors would receive complete drawings, fully developed specifications, and enough preconstruction runway to plan the work, coordinate scopes, and schedule procurement with confidence. But that’s rarely the reality. Most projects launch with incomplete plans, significant outstanding design, missing or outdated specifications, and selections carried over from prior jobs that don’t match the actual scope of the current project.
While contractors aren’t responsible for making design decisions or producing missing specifications, they are responsible for communicating how those gaps will affect the schedule — and that communication must happen immediately. Once the project is awarded, every day counts. Any delay in identifying missing information, assigning responsibilities, and setting defensible deadlines inside the Transition Gap ripples into costly downstream impacts during construction.
JiTpro gives general contractors the structure and visibility to control the Transition Gap from day one, transforming early-stage chaos into an organized, accountable, and predictable path forward.
The Transition Gap is the time between design and construction — the period where a project is technically “ready to start,” but the information needed to build it is still incomplete.
It’s where almost every project begins, and where most of the downstream problems are born.
When a General Contractor is brought on board to start a project, drawings are rarely 100% finished. Specifications/Selections are still developing and are largely missing. Details are unresolved. Long-lead materials and products haven’t been clearly identified. Yet the schedule is already ticking.
When projects begin before the design is fully developed and specifications are complete, General Contractors are forced to start planning and procuring materials without the necessary information. This misalignment between construction activities and design completion creates what is known as the Transition Gap.
This is where the overload spiral starts. Contractors, rushing to catch up, push submittals blindly or ignore them altogether—overwhelming the design team, resulting in incorrect materials and products, and ultimately creating the very problems everyone is trying to avoid.
Because it’s invisible. Most GCs don’t realize how much incomplete information is still out there — and without visibility, they can’t plan around it, document it, or assign responsibility where it belongs.
JiTpro makes the Transition Gap visible and manageable. We identify every procurement item, every missing design decision, every undefined spec, and every submittal dependency before it becomes a critical issue. Then we assign responsibilities and deadlines to close the gap deliberately and early.
With that clarity, GCs can:
Just-in-Time procurement isn’t about ordering materials as soon as possible — it’s about managing the flow of procurement with intention. It keeps the project team focused on what truly matters today, while everything else waits its scheduled turn. When procurement is planned with forethought and sequence, decisions happen at the right time, information stays clear, and materials arrive on site exactly when they’re needed. The result: fewer mistakes, less rework, and a smoother project from start to finish.
JiTpro helps General Contractors take swift control of:
Scope Clarity
Clarifying every trade, material, and responsibility so there are no surprises from buyout to materials, products, and services arriving on site exactly when needed.
Capture all pending design items, assigning responsibilities and delivery dates
We expose missing information early and assign clear accountability, so decisions don’t drift into the critical path.
Calling out and assigning deadlines for all missing or undeveloped specs/selections
No more guessing. No more waiting. Designers and owners know exactly what they owe and when.
Buyout
Structured buyout that aligns with real installation needs, long-lead risks, and subcontractor sequencing.
Submittal/Selection gathering
Collecting what’s needed and submitting in a clear order, instead of overwhelming the design team with everything at once.
Submittal reviews — including multi-disciplinary coordination
We help ensure each submittal is reviewed for clashes, trade impacts, and adjacent work before it’s released. JiTpro gives your teams the time needed to conduct multi-disciplinary reviews.
Approvals
Driving approvals through a predictable sequence so fabrication and purchasing can begin on time.
Fabrication/Purchasing of all products, materials, and services
Everything moves forward with clear lead times, accountability, and early visibility into risk.
Delivery of all products, materials, and services — correctly and just-in-time
Materials show up when the field needs them — not weeks early, not months late. This reduces damage, rework, and storage issues while protecting the schedule.
JiTpro gives smaller general contractors the same disciplined procurement control that large contractors rely on — without adding staff, stress, or complexity. It lets them build with confidence, protect their profit, and keep their promises.
Even with a strong procurement system in place, there will always be delays that fall completely outside the contractor’s control. In construction, delays generally fall into two categories: internal delays caused by the contractor, and external delays caused by clients, design teams, agencies, or acts of God.
The contractor is responsible for minimizing internal delays through effective planning and execution. But for external delays, the contractor’s responsibility is to communicate what’s required — clearly, early, and repeatedly — so everyone understands the timelines needed to meet the project completion date.
When those external timelines slip because clients or consultants don’t deliver information on time, the contractor must be able to show exactly why the project is slipping and document the added cost or schedule impact of that delay. Without that clarity, external delays that occur early in the project lifecycle can easily be attributed to "contractor-caused" issues later in the project.
That’s where disciplined procurement management matters most. It creates a visible sequence of required decisions, submittals, approvals, and design deliverables. So when something falls behind, you can point to it, track it, and protect your schedule — and your profit — with facts instead of ambiguity.
This is exactly what JiTpro is here for.
Often, contractors start projects already behind the 8-ball. Structural steel packages, doors & windows, cabinets, and many other long-lead items may already be late, the day the contractor starts the project. Who is responsible for the late procurement of these items? JiTpro gives the contractor the ability to quickly identify items that were late prior to the start of the project and provide realistic feedback to the client. When this is done correctly, the project team can focus on working together to expedite what they can and then provide realistic expectations to the client regarding schedule impacts that cannot be avoided.
Too many projects fall into the same trap: a general contractor takes on the job but waits too long to take control of procurement. Submittals start to drift. Missing design information stacks up. Long-lead items become a moving target with no clear plan to push them through the process. By the time the GC raises concerns, the warning sounds reactive instead of proactive — not because they’re wrong, but because they can’t show the pathway they should have established on day one.
This contractor tells the client and architect that delays are coming, but without a structured procurement schedule or clear documentation, the warning is not taken seriously. Project stakeholders assume that the contractor is trying to hedge against delays that could have been prevented with a little more due diligence.
Even when the contractor correctly sees the train wreck forming, the warning gets dismissed as fear-driven intuition or excuse-making.
There’s no breakdown of missing design decisions, no record of overdue submittals, no evidence of long-lead impacts — only the contractor’s word.
The result?
Now compare that to the GC who locks in procurement from day one. This contractor maps every scope item, every submittal, every pending design decision, every review cycle, and every long-lead risk into a sequenced procurement plan.
When something starts to slip — whether from the client, design team, or a subcontractor — they don’t rely on instinct. They rely on evidence:
When they say, “This delay impacts the project,” they can show exactly where, how, and why.
The conversation shifts from opinion to fact — from defense to professional accountability. This GC earns trust, protects their schedule, and positions themself as the calm, proactive leader the project needs.
JiTpro gives small and mid-sized GCs the tools and structure to operate like that second contractor — the one who takes early control, presents irrefutable facts, and navigates the Transition Gap with confidence.
Because in today’s market, contractors aren’t judged just by how they build — they’re judged by how well they manage the invisible front-end of a project.
And the GC with disciplined procurement control doesn’t just avoid blame. They protect the schedule, the profit, and their reputation.